Job Description
We are seeking a dynamic and detail-oriented Receptionist and Data Entry Specialist to join our growing team in the heart of Los Angeles. This is a unique opportunity to combine your customer service excellence with technical administrative skills in a fast-paced corporate environment.
In this role, you will be the first point of contact for our clients and partners, ensuring a welcoming atmosphere while managing critical database updates and file organization. If you are organized, professional, and thrive in a high-volume setting, we want to meet you.
Responsibilities
- Manage the front desk reception, greeting visitors warmly and directing them to the appropriate personnel or department.
- Perform high-volume data entry with a focus on accuracy and speed, maintaining up-to-date client and employee records.
- Answer and screen incoming calls, transferring them efficiently while taking detailed messages when necessary.
- Handle incoming and outgoing mail, packages, and couriers with precision.
- Assist in scheduling appointments and maintaining the company calendar to ensure smooth operations.
- Prepare correspondence, reports, and presentations using Microsoft Office Suite.
Qualifications
- High school diploma or equivalent; additional administrative certification is a plus.
- Proven experience in reception, front desk, or administrative support roles.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) with advanced typing skills (50+ WPM).
- Strong attention to detail and the ability to multi-task in a busy office environment.
- Excellent verbal and written communication skills.
- Ability to maintain confidentiality and professionalism at all times.