Job Description
About Us: Apex Administrative Solutions is a leading provider of corporate support services in the Atlanta metropolitan area. We are currently seeking a highly organized and professional Receptionist & Data Entry Specialist to join our expanding team. This full-time role combines the dynamic nature of front-desk management with the precision required for essential data entry functions.
The Role:
In this pivotal position, you will serve as the first point of contact for our clients and visitors, ensuring a welcoming and professional environment. Simultaneously, you will play a critical role in maintaining our digital databases, ensuring accuracy and efficiency in our administrative operations. We are looking for a detail-oriented individual who thrives in a fast-paced office setting.
Responsibilities
- Front Desk Management: Greet and direct visitors and clients with a high level of professionalism and hospitality.
- Phone System: Answer, screen, and forward incoming calls; take accurate messages for staff members.
- Data Entry: Perform high-speed, high-accuracy data entry into various CRM systems and spreadsheets (Excel).
- Record Keeping: Maintain and update physical and digital filing systems to ensure easy retrieval of information.
- Scheduling: Manage calendars, schedule appointments, and coordinate meeting rooms.
- Administrative Support: Prepare documents, handle mail distribution, and assist with basic office errands.
- Inventory Management: Monitor and replenish office supplies as needed.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Experience: Minimum of 2 years of experience in a receptionist or administrative support role.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Typing: Demonstrated typing speed of at least 45 WPM with high accuracy.
- Communication: Excellent verbal and written communication skills; ability to interact with diverse individuals.
- Organization: Strong attention to detail and the ability to multitask effectively in a busy environment.