Job Description
Are you an organized professional looking for a flexible opportunity in the heart of Miami? We are seeking a detail-oriented Part-Time Administrative Assistant to join our dynamic team at Apex Office Solutions. This role is perfect for someone who thrives in a fast-paced office environment and excels at managing multiple tasks with precision.
In this position, you will play a crucial role in ensuring our office runs smoothly. You will be the first point of contact for our clients and a key support figure for our management team. If you are a self-starter with a passion for office management, we want to hear from you.
Why Join Us?
- Flexible part-time schedule (20-25 hours/week)
- Competitive hourly rate ($20 - $25/hr)
- Opportunity for professional growth within a supportive environment
Responsibilities
- Manage and organize the executive calendar, scheduling appointments, and coordinating meetings efficiently.
- Prepare and distribute internal memos, reports, and presentations using MS Office Suite.
- Handle incoming communications via phone, email, and mail, ensuring prompt and professional responses.
- Assist with data entry, file organization, and maintaining accurate digital and physical records.
- Coordinate travel arrangements, including flights, hotels, and itineraries, as required.
- Perform general office support duties such as restocking supplies and maintaining a clean workspace.
Qualifications
- High school diploma or equivalent required; Associate’s degree in Business Administration preferred.
- Proven experience as an administrative assistant or in a similar office support role.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Ability to work independently and collaboratively within a team setting.