Job Description
We are currently seeking a highly organized and professional Receptionist & Data Entry Specialist to join our dynamic team in Tampa, Florida. This is a pivotal role that requires a blend of exceptional interpersonal skills and meticulous attention to detail. You will serve as the first point of contact for our clients while ensuring our internal databases are accurate and up-to-date. If you are looking for a stable, full-time opportunity with a company that values accuracy and service, we encourage you to apply.
Key Highlights of the Role:
- Competitive hourly wage with comprehensive benefits package.
- Work in a modern, professional office environment in the heart of Tampa.
- Opportunity to develop your administrative skills and grow with the company.
Responsibilities
- Manage a high volume of incoming calls and direct inquiries to the appropriate department with a professional and courteous demeanor.
- Perform accurate and timely data entry tasks, including updating customer records, inputting invoices, and maintaining digital databases.
- Greet and assist visitors, vendors, and clients, ensuring a welcoming atmosphere at the front desk.
- Sort, scan, and distribute mail and packages efficiently to various departments.
- Assist with general administrative duties such as scheduling appointments, filing physical and electronic documents, and preparing meeting materials.
- Maintain the reception area to ensure it is tidy and organized at all times.
- Collaborate with the team to ensure all administrative processes run smoothly and efficiently.
Qualifications
- High school diploma or equivalent required; Associate's degree or certification in office administration is a plus.
- Proven experience as a Receptionist or in a similar administrative support role.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook) and data entry software.
- Typing speed of at least 45 WPM with a high degree of accuracy.
- Strong verbal and written communication skills, with the ability to interact professionally with all levels of staff and clients.
- Ability to multitask effectively in a fast-paced, busy office setting.
- Must be reliable, punctual, and detail-oriented.