Job Description
Welcome to Horizon Office Systems, where we pride ourselves on providing exceptional administrative support to a diverse clientele. We are seeking a highly organized, professional, and personable Receptionist to join our dynamic team in Columbus, Ohio. In this pivotal role, you will be the first point of contact for our guests and clients, setting the tone for a positive and efficient office environment.
As a Full-Time Receptionist, you will play a key role in our daily operations, ensuring smooth communication, efficient scheduling, and a welcoming atmosphere. We offer a competitive salary package, comprehensive health benefits, and a collaborative culture that values your contribution. If you are looking for a stable career in office support with opportunities for growth, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunities for professional development and advancement.
- Supportive and inclusive company culture.
- Modern office environment in the heart of Columbus.
Responsibilities
- Front Desk Management: Greet and welcome visitors with professionalism and warmth, directing them to the appropriate personnel or waiting area.
- Communication Hub: Answer, screen, and direct incoming calls with a friendly voice; take accurate messages and relay them promptly.
- Scheduling & Coordination: Manage the company calendar, schedule meetings, coordinate conference rooms, and handle appointment reminders.
- Administrative Support: Perform general clerical duties including data entry, filing, photocopying, and maintaining office supplies inventory.
- Mail & Distribution: Sort and distribute incoming mail and packages efficiently to ensure timely delivery.
- Customer Service: Address client inquiries and internal requests professionally, resolving issues or escalating them to the management team as needed.
- Event Coordination: Assist in planning and organizing office events, holiday parties, and team-building activities.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or a related field is a plus.
- Experience: Minimum of 1-2 years of professional receptionist or front desk experience preferred.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with office phone systems and CRM software is highly desirable.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Exceptional organizational skills with the ability to multitask and prioritize tasks in a fast-paced environment.
- Appearance: Professional appearance and demeanor suitable for representing the company to the public.
- Availability: Must be available to work full-time, including occasional evenings or weekends for company events.