Job Description
Are you an organized professional looking for a rewarding career in the heart of Indianapolis? Horizon Administrative Services is seeking a dedicated and detail-oriented Full-Time Office Assistant to join our dynamic team. We pride ourselves on providing top-tier administrative support to our clients, and we are looking for someone who thrives in a fast-paced environment and is committed to excellence.
As a key member of our administrative team, you will play a crucial role in ensuring smooth daily operations. We offer a competitive salary, comprehensive benefits package, and a collaborative work culture that values your contributions. If you have a strong eye for detail and a passion for organization, we want to hear from you.
Responsibilities
- Manage Daily Operations: Oversee front desk reception, answer multi-line phones, and greet visitors professionally.
- Administrative Support: Prepare and distribute meeting agendas, take minutes, and manage incoming and outgoing correspondence.
- Data Management: Maintain accurate digital and physical filing systems, including filing, scanning, and data entry.
- Scheduling: Coordinate calendars, schedule appointments, and manage travel arrangements for staff.
- Office Supplies: Monitor inventory levels, place orders for office supplies, and ensure the workspace is organized and clean.
- Customer Service: Assist clients and visitors with inquiries and direct them to the appropriate personnel.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration preferred.
- Experience: 1-3 years of proven experience in an office administration or support role.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to learn new software quickly.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Integrity: High level of discretion and confidentiality when handling sensitive information.