Job Description
Are you a welcoming individual with a passion for organization and communication? Horizon Reception Services is seeking a highly motivated, entry-level Receptionist to join our dynamic team in Los Angeles. We pride ourselves on providing exceptional administrative support to a diverse portfolio of clients and are looking for someone who thrives in a fast-paced environment.
In this role, you will be the first point of contact for our clients, setting the tone for a positive and professional experience. Whether you are managing phone lines, greeting guests, or assisting with administrative tasks, you will play a crucial role in keeping our operations running smoothly. We offer a flexible schedule to accommodate your lifestyle while providing a pathway for career growth in the administrative sector.
Why Join Us?
- Competitive hourly pay ($18 - $24/hr)
- Flexible work schedule options
- Opportunities for advancement within the company
- Training and mentorship for entry-level candidates
Responsibilities
- Front Desk Management: Greet visitors and clients warmly, ensuring a professional and welcoming atmosphere in the office.
- Communication: Answer and screen incoming calls with a polite and professional demeanor; take accurate messages.
- Administrative Support: Perform general clerical duties including filing, photocopying, data entry, and scanning documents.
- Scheduling: Manage calendars, schedule appointments, and coordinate meeting rooms.
- Mail Services: Sort, distribute, and prepare incoming and outgoing mail and packages.
- Office Maintenance: Maintain a clean and organized reception area and common spaces.
- Vendor Relations: Assist with coordinating deliveries and managing office supplies inventory.
Qualifications
- Education: High school diploma or equivalent required; some college coursework in business or communications is a plus.
- Experience: No prior professional receptionist experience required; we value potential and attitude over experience.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a friendly, customer-focused approach.
- Organization: Strong attention to detail and the ability to multitask effectively in a busy environment.
- Technology: Basic computer literacy and willingness to learn new software systems.
- Availability: Ability to work a flexible schedule, including some evenings or weekends as needed.