Job Description
Are you a detail-oriented professional seeking an urgent hiring opportunity in Jacksonville? Apex Office Solutions is currently looking for a dynamic Administrative Assistant to join our high-performing team. This is a fantastic chance to advance your career in a stable and supportive environment.
In this role, you will be the backbone of our daily operations, ensuring smooth communication and efficient office management. We pride ourselves on a premium work culture and are looking for candidates who are proactive, professional, and ready to contribute immediately.
Why Join Us?
- Competitive hourly rate
- Comprehensive benefits package
- Professional development opportunities
- Collaborative and modern office setting
Responsibilities
- Schedule Management: Manage complex calendars, book meetings, coordinate travel itineraries, and ensure all appointments are prioritized efficiently.
- Communication Hub: Serve as the primary point of contact for internal teams and external clients, handling inquiries via phone and email with a professional tone.
- Document Control: Prepare, edit, and proofread correspondence, presentations, and reports using Microsoft Office Suite and Google Workspace.
- Office Operations: Maintain organized physical and digital filing systems, manage office supplies, and coordinate facility upkeep.
- Event Coordination: Assist in planning and logistics for company events, meetings, and client gatherings.
- Data Entry: Perform accurate data entry tasks, update databases, and generate basic reports as needed.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field preferred.
- Experience: Minimum of 2-3 years of experience in administrative support or office management.
- Technical Skills: Proficient in Microsoft Office (Excel, PowerPoint, Outlook) and experience with CRM software is a plus.
- Soft Skills: Exceptional organizational skills and the ability to multitask in a fast-paced environment.
- Communication: Strong written and verbal communication skills with a polished, professional demeanor.
- Reliability: Must be punctual, trustworthy, and able to maintain confidentiality at all times.