Job Description
Join our prestigious downtown Boston firm as a Flexible Schedule Receptionist and become the welcoming face of our dynamic team! We're seeking a polished professional to deliver exceptional client experiences while enjoying customizable work hours. This role offers the perfect blend of structured responsibilities and adaptable scheduling, ideal for work-life balance seekers. You'll manage a bustling front desk, coordinate communications, and support executive operations in a modern, collaborative environment. Harborfront Executive Services invests in talent with competitive compensation, comprehensive benefits, and growth opportunities. If you thrive in fast-paced settings and value flexibility, this is your opportunity to shine in Boston's vibrant business district.
Responsibilities
- Manage professional front desk operations including greeting visitors, answering multi-line phone systems, and handling mail/deliveries
- Coordinate meeting room reservations and executive calendar management with precision
- Process incoming/outgoing correspondence and maintain organized filing systems
- Assist with administrative tasks including data entry, document preparation, and supply inventory
- Collaborate with team members to ensure seamless office operations and client satisfaction
- Represent company values through polished communication and professional demeanor
Qualifications
- Minimum 2 years of professional receptionist or front desk experience
- Exceptional verbal/written communication and interpersonal skills
- Proficiency in Microsoft Office Suite and scheduling software (e.g., Calendly)
- Ability to multitask efficiently in fast-paced environments
- Professional appearance and customer service-oriented mindset
- Flexibility to work between 20-30 hours/week with customizable scheduling
- High school diploma required; associate's degree preferred