Job Description
Join our dynamic team as a Flexible Schedule Office Assistant at Global Solutions Inc. in San Jose! We're seeking a highly organized professional to support our fast-paced operations with adaptable scheduling options. Enjoy competitive compensation, comprehensive benefits, and a supportive work environment that values work-life balance. This full-time role offers the flexibility to align with your personal commitments while delivering exceptional administrative support to our growing team.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings with flexible timing options
- Handle incoming communications including phone calls, emails, and correspondence with professionalism
- Maintain organized digital and physical filing systems for critical documents
- Process travel arrangements, expense reports, and procurement requests accurately
- Support office operations including supply inventory management and equipment maintenance
- Assist with onboarding new team members and coordinating office events
- Collaborate with department heads to ensure seamless administrative workflow
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Proven experience managing multiple priorities in a dynamic environment
- Associates degree in Business Administration or related field preferred
- Flexibility to work varied hours when needed for team coverage