Job Description
Join our dynamic team as a Full-Time Office Assistant with a flexible schedule! We're seeking a proactive professional to support our San Jose operations with exceptional organizational skills and a passion for efficiency. This role offers the unique opportunity to maintain a healthy work-life balance while contributing to a fast-paced, innovative environment. You'll be the backbone of our office, ensuring seamless daily operations and fostering a positive workplace culture.
Responsibilities
- Manage calendars, scheduling, and travel arrangements for executives
- Handle incoming communications including calls, emails, and correspondence
- Maintain digital and physical filing systems with precision
- Process invoices, expense reports, and financial documentation
- Coordinate office events and meetings with vendors and staff
- Assist in onboarding new employees with orientation materials
- Support procurement of office supplies and equipment
Qualifications
- Associate's degree in Business Administration or related field
- 3+ years of administrative support experience
- Proficiency in Microsoft Office Suite and Google Workspace
- Exceptional time-management and multitasking abilities
- Strong written and verbal communication skills
- Experience with office management software (e.g., QuickBooks, SAP)
- Ability to adapt to flexible scheduling requirements