Job Description
Join our dynamic team at Metropolis Executive Solutions as a Flexible Schedule Administrative Assistant and transform your work-life balance! We're seeking a highly organized professional to provide exceptional administrative support in our fast-paced Manhattan office. Enjoy the freedom of a customized schedule while making a tangible impact on our operations.
This hybrid role combines on-site collaboration with remote flexibility, offering 25-30 hours per week with core hours between 10 AM - 3 PM. Ideal for students, parents, or professionals seeking non-traditional arrangements without sacrificing career growth.
Responsibilities
- Manage executive calendars, coordinate complex schedules across multiple time zones
- Process expense reports, invoices, and financial documentation with precision
- Compose and proofread confidential communications, presentations, and reports
- Coordinate seamless virtual and in-person meetings, including logistics and materials
- Act as primary liaison for internal/external stakeholders with exceptional professionalism
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with onboarding processes and new hire orientation coordination
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Proven ability to manage competing priorities in deadline-driven environments
- Exceptional written and verbal communication skills
- Experience with scheduling tools (Calendly, Doodle) and video conferencing platforms
- Discretion handling sensitive information with HIPAA/GDPR awareness
- Self-motivated with demonstrated initiative in remote work settings