Job Description
Join our dynamic team as a Flexible Schedule Administrative Assistant in Dallas, TX! We're seeking a highly organized professional to provide seamless office support while enjoying a customizable work schedule. This hybrid role (3 days in-office, 2 remote) offers the perfect work-life balance for motivated individuals who excel in fast-paced environments. You'll be the backbone of our operations, ensuring our clients and team receive exceptional service while maintaining our reputation for excellence.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating cross-departmental meetings
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Handle incoming communications, including calls, emails, and client inquiries with discretion
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes, including new employee setup and training coordination
- Support special projects including event planning, data entry, and expense reporting
- Procure office supplies and manage inventory to ensure operational efficiency
Qualifications
- 3+ years of administrative experience with proven scheduling flexibility
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Professional written and verbal communication abilities
- Experience with CRM systems and digital document management
- Proactive problem-solving approach with minimal supervision
- High school diploma or equivalent; associate's degree preferred
- Flexibility to work hybrid schedule with core hours (9 AM - 3 PM)