Job Description
Join Chicago Municipal Solutions as a Local Administrative Assistant and become the backbone of our dynamic team! We're seeking a detail-oriented professional to support daily operations in our downtown Chicago office. Enjoy a flexible schedule while working in a collaborative environment that values work-life balance. This full-time role offers growth opportunities and comprehensive benefits including health insurance, retirement plans, and professional development stipends. If you're passionate about organizational excellence and community service, apply today to contribute to Chicago's vibrant administrative landscape.
Responsibilities
- Manage calendars, coordinate meetings, and schedule appointments for department heads
- Handle incoming communications including emails, phone calls, and in-person inquiries
- Prepare and distribute official documents, reports, and correspondence
- Maintain digital and physical filing systems with strict confidentiality protocols
- Coordinate office logistics including supplies, equipment maintenance, and vendor relationships
- Assist with project coordination and data entry using Microsoft Office Suite
- Support event planning and community engagement initiatives
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years administrative support experience in a fast-paced environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple priorities with flexible scheduling requirements
- Professional demeanor and discretion handling sensitive information
- Chicago residency preferred (or willingness to relocate)