Job Description
Join our dynamic Dallas team as a Flexible Schedule Administrative Assistant and transform how you work! We're seeking a highly organized professional to support our executives with adaptable hours (full-time equivalent schedule spread across 4 days). Enjoy competitive compensation, remote work options, and a supportive culture that values work-life balance. If you thrive in flexible environments and excel at keeping operations running smoothly, this role is your perfect match.
Responsibilities
- Manage executive calendars with precision and adapt scheduling priorities dynamically
- Coordinate complex logistics including travel arrangements and client meetings across time zones
- Maintain confidential digital and physical records with meticulous attention to detail
- Serve as primary point of contact for internal/external stakeholders with polished communication
- Streamline administrative workflows using Microsoft Office Suite and proprietary CRM tools
- Assist with project coordination and deadline tracking for cross-functional teams
- Prepare professional correspondence, reports, and presentation materials
Qualifications
- 3+ years of administrative experience with proven scheduling flexibility
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional verbal and written communication skills
- Ability to prioritize tasks in fast-paced, changing environments
- Discretion handling confidential information and executive-level matters
- Associates degree or equivalent professional certification preferred
- Experience with CRM systems (Salesforce/HubSpot) a strong plus