Job Description
Join our dynamic team as a Flexible Schedule Administrative Assistant in the heart of Los Angeles! We're seeking a highly organized professional to support our executives with seamless administrative operations. Enjoy the perfect work-life balance with customizable scheduling options while contributing to a fast-paced, collaborative environment. This role offers competitive compensation and opportunities for growth within a forward-thinking company committed to employee well-being.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across multiple time zones
- Handle confidential correspondence, document preparation, and data management using Microsoft Office Suite
- Provide exceptional customer service via phone and email, serving as the primary point of contact for clients
- Organize travel arrangements, expense reports, and office inventory with meticulous attention to detail
- Coordinate cross-departmental projects, track deadlines, and maintain digital filing systems
- Assist with onboarding processes, new hire orientations, and office event planning
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to prioritize tasks in a fast-paced environment
- Strong written and verbal communication skills with professional demeanor
- Ability to work independently with minimal supervision while collaborating effectively with teams
- Flexible availability including occasional evenings/weekends for critical projects
- Associate's degree or equivalent administrative certification required