Job Description
Join our dynamic team as a Flexible Schedule Administrative Assistant in Los Angeles! We're seeking a highly organized professional to support our executive team with exceptional administrative support while enjoying a work-life balance through our customizable schedule options. This hybrid role offers remote flexibility with 2-3 days in-office collaboration at our modern downtown LA headquarters. If you thrive in fast-paced environments and excel at multitasking, this is your opportunity to shine in a growth-oriented company.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle confidential correspondence, documents, and sensitive information with discretion
- Prepare, edit, and distribute professional communications and reports
- Coordinate office operations including supply management and vendor relationships
- Support data entry, record-keeping, and document management systems
- Act as primary point of contact for internal and external stakeholders
- Assist with onboarding processes and new hire coordination
Qualifications
- Minimum 2 years of administrative support experience in professional settings
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage competing deadlines
- Experience with scheduling software (e.g., Calendly, Acuity)
- Flexibility to work hybrid schedule with core hours 10am-3pm
- Proactive problem-solving approach with a service-oriented mindset