Job Description
Join a Dynamic Team in the Heart of Boston
Apex Business Solutions is seeking a highly organized and personable Receptionist to join our administrative team. We are dedicated to providing exceptional support to our diverse portfolio of clients, and we are looking for a professional who thrives in a flexible, fast-paced environment.
In this role, you will serve as the face of the company, ensuring a welcoming atmosphere for all visitors and maintaining smooth communication channels. We pride ourselves on our flexible scheduling model, allowing you to balance your career with your personal life effectively.
Key Highlights of this Role:
- Flexible Hours: Choose a schedule that fits your lifestyle, whether you are a student, a parent, or looking for supplemental income.
- Modern Office: Work in a state-of-the-art facility located in downtown Boston.
- Growth Opportunities: Potential for temporary to permanent placement based on performance.
Responsibilities
- Front Desk Management: Greet and welcome guests and clients warmly, ensuring a professional and organized reception area.
- Communication Hub: Answer, screen, and route incoming calls with a polite and helpful demeanor.
- Administrative Support: Handle mail, package deliveries, and basic data entry tasks efficiently.
- Scheduling: Manage calendars, schedule appointments, and coordinate meeting rooms as needed.
- Customer Service: Address inquiries from employees and visitors promptly and accurately.
- Inventory & Supplies: Monitor office supply levels and place orders to ensure the reception area is well-stocked.
Qualifications
- Experience: 1-2 years of experience in a receptionist or administrative assistant role is preferred.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong attention to detail and the ability to multitask in a busy environment.
- Flexibility: Availability to work a flexible schedule, including occasional weekends or holidays.
- Reliability: A strong work ethic and a commitment to punctuality.