Job Description
Are you an organized professional looking for a role that offers flexibility without compromising on quality?
We are currently seeking a highly motivated Administrative Assistant to join our dynamic team. This is an immediate hire opportunity for candidates available in New York and Florida, offering a flexible schedule that accommodates your lifestyle while providing competitive compensation.
In this pivotal role, you will serve as the backbone of our operations, ensuring smooth daily workflows and supporting executive leadership. We value efficiency, professionalism, and a proactive attitude.
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate domestic and international meetings.
- Handle all incoming communications, including emails and phone calls, with the highest level of professionalism.
- Prepare, proofread, and distribute reports, presentations, and correspondence.
- Perform accurate data entry and maintain up-to-date digital and physical filing systems.
- Assist with travel arrangements, including booking flights, hotels, and itineraries.
- Process invoices, expense reports, and expense tracking using accounting software.
- Collaborate with cross-functional teams to ensure project milestones are met on time.
Qualifications
- Proven experience in an administrative support or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong attention to detail and exceptional organizational skills.
- Excellent verbal and written communication abilities.
- Ability to work independently and manage multiple priorities in a fast-paced environment.
- High school diploma or equivalent; Associate’s degree preferred.
- Valid driver's license and access to a vehicle (for travel).