Job Description
Join the dynamic team at Pacific Corporate Services as our new Full-Time Receptionist. We are looking for a highly organized, professional, and welcoming individual to serve as the first point of contact for our clients and employees. In this pivotal role, you will ensure the smooth operation of our front desk, manage incoming communications, and contribute to a positive office culture in the heart of San Francisco.
At Pacific Corporate Services, we value excellence, integrity, and a proactive approach to problem-solving. As part of our administrative support team, you will enjoy a competitive benefits package, a collaborative work environment, and ample opportunities for professional growth within the organization.
Responsibilities
- Manage the front desk reception area, ensuring a professional and welcoming atmosphere for all visitors and guests.
- Answer and direct incoming phone calls, emails, and correspondence promptly and professionally.
- Manage calendars, schedule appointments, and coordinate meeting rooms for internal and external stakeholders.
- Handle incoming and outgoing mail, packages, and deliveries with accuracy and efficiency.
- Assist with basic data entry, filing, and administrative support tasks as needed.
- Maintain office supplies inventory and place orders as required to ensure smooth operations.
- Greet and direct employees and visitors, providing exceptional customer service at all times.
Qualifications
- High school diploma or equivalent required; Associate’s degree or certification in Office Administration is a plus.
- Minimum of 2 years of experience in a front desk or administrative support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent verbal and written communication skills with a polished phone manner.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Professional appearance and demeanor with a friendly, approachable personality.
- Ability to work independently with minimal supervision while adhering to company protocols.