Job Description
Join our dynamic team as a Flexible Receptionist at Urban Executive Solutions! We're seeking a polished professional to create exceptional first impressions while enjoying a customizable schedule. This hybrid role blends in-person presence with remote flexibility, ideal for work-life balance. You'll be the heart of our downtown Chicago office, managing communications and supporting executive operations with precision and grace.
We offer competitive compensation, comprehensive benefits, and a collaborative environment where your administrative expertise truly shines. Perfect for students, parents, or career professionals seeking adaptable hours without compromising impact.
Responsibilities
- Manage multi-line phone system with professional call routing and etiquette
- Coordinate visitor reception and executive calendar scheduling
- Process incoming/outgoing mail and manage office inventory
- Support digital filing systems and document management protocols
- Assist with virtual meeting setups and hybrid event coordination
- Perform light administrative duties including data entry and correspondence
- Collaborate with team members to maintain seamless office operations
Qualifications
- Minimum 2 years receptionist or administrative support experience
- Exceptional verbal/written communication and interpersonal skills
- Proficiency in Microsoft Office Suite and scheduling software
- Ability to work independently with minimal supervision
- Strong organizational skills with attention to detail
- Flexibility to adapt to shifting schedules and priorities
- Professional demeanor with polished business appearance
- Experience with hybrid/remote work protocols preferred