Job Description
Join our dynamic team as a Flexible Office Assistant in San Jose, CA! We offer a modern, supportive environment where your organizational skills shine. Enjoy a competitive salary, comprehensive benefits package, and the freedom to balance work and life with our adaptable scheduling options. Perfect for professionals seeking both structure and flexibility.
Responsibilities
- Manage office calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain digital and physical filing systems for efficient document retrieval
- Assist with onboarding processes including new hire setup and training coordination
- Support event planning and execution for company meetings and gatherings
- Collaborate with department heads on administrative projects and process improvements
- Manage office supplies inventory and procurement processes
Qualifications
- Minimum 2 years of office administration experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Experience with scheduling software (e.g., Calendly, Google Calendar)
- High school diploma or equivalent; associate's degree preferred