Job Description
Join our prestigious financial services firm in the heart of San Francisco's Financial District as our next Executive Receptionist. We seek a polished professional to serve as the first point of contact for high-profile clients and executives. This hybrid role combines dynamic front-desk management with sophisticated administrative coordination in a fast-paced, luxury environment. Enjoy competitive benefits, professional development opportunities, and a collaborative team culture in one of SF's most iconic office towers.
Responsibilities
- Manage executive calendar coordination and meeting logistics for C-suite leadership
- Handle multi-line phone system with 15+ lines and complex call routing
- Coordinate international travel arrangements and expense reporting
- Oversee visitor protocol including badge issuance, escort services, and conference room scheduling
- Manage inventory and procurement of premium office supplies and amenities
- Act as liaison between departments for executive communications and urgent matters
- Maintain secure document handling and confidential information protocols
Qualifications
- Minimum 3 years executive receptionist or high-level administrative experience
- Expert proficiency in Microsoft Office Suite and scheduling platforms (Calendly)
- Exceptional verbal/written communication with professional telephone etiquette
- Ability to manage competing priorities with flawless attention to detail
- Discretion and experience handling confidential executive information
- Knowledge of SF Bay Area business etiquette and corporate culture
- Proven ability to remain composed under pressure during high-stakes situations