Job Description
Join our prestigious downtown Philadelphia firm as the face of our operations! We seek a polished Executive Receptionist to create exceptional first impressions while managing complex administrative workflows. Enjoy a collaborative environment with competitive benefits, professional development opportunities, and a prime location in the heart of the city. This role is perfect for a detail-oriented professional who thrives in fast-paced settings and values career growth.
Responsibilities
- Manage multi-line phone system with professional call routing and handling
- Greet and screen visitors while maintaining secure access protocols
- Coordinate executive calendars, meetings, and travel arrangements
- Process incoming/outgoing mail and manage office supply inventory
- Prepare confidential correspondence and documents with precision
- Oversee conference room scheduling and AV equipment management
- Support HR functions including onboarding paperwork and benefits administration
Qualifications
- Minimum 3 years corporate receptionist or executive assistant experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal/written communication and interpersonal skills
- Ability to maintain confidentiality and exercise discretion
- Strong organizational skills with attention to detail
- Experience managing multi-line phone systems (Avaya or similar)
- Proven ability to multitask in high-pressure environments
- Associate degree or equivalent professional certification preferred