Job Description
Welcome to the Team
Apex Corporate Solutions is seeking a dynamic and professional Executive Receptionist to join our thriving team in the heart of San Francisco. We pride ourselves on a collaborative culture and are looking for a detail-oriented individual to manage our front-of-house operations and provide essential administrative support to the executive team.
Why Join Us?
As a key face of our company, you will play a pivotal role in shaping our company culture. We offer a competitive benefits package, opportunities for professional growth, and a modern work environment in the bustling SOMA district.
Responsibilities
- Front Desk Management: Greet and direct visitors with professionalism, answer multi-line phones, and screen incoming calls.
- Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements for executive staff.
- Administrative Support: Prepare meeting materials, take minutes, and manage office correspondence.
- Mail & Logistics: Sort and distribute incoming mail/packages and coordinate courier services.
- Office Maintenance: Maintain a tidy and organized reception area and assist with general office upkeep.
- Event Coordination: Assist in organizing company events, conferences, and team building activities.
Qualifications
- Experience: Minimum 2-3 years of experience as a Receptionist or in an administrative support role.
- Education: High school diploma or GED required; Associate’s degree preferred.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a polished telephone manner.
- Organization: Strong time-management skills and the ability to prioritize tasks in a fast-paced environment.
- Software: Experience with CRM software (e.g., Salesforce) is a plus.