Job Description
Join our award-winning downtown firm as the first point of contact for high-profile clients and executives. We're seeking a polished professional to manage our executive suite with exceptional grace and efficiency. This hybrid role combines in-person presence with remote administrative support, offering growth opportunities in corporate administration.
Our ideal candidate thrives in fast-paced environments and takes pride in creating seamless experiences. Enjoy competitive benefits including health insurance, retirement matching, and professional development stipends.
Responsibilities
- Manage multi-line phone system with 50+ daily calls, screening and routing to appropriate departments
- Coordinate complex executive calendars across 15+ stakeholders using Microsoft Outlook
- Process incoming/outgoing mail and packages with meticulous attention to detail
- Oversee conference room bookings and AV equipment setup for executive meetings
- Order office supplies and maintain inventory management systems
- Assist with onboarding logistics for new hires including badge preparation and desk setup
- Represent company at reception desk with polished client greeting protocols
Qualifications
- 3+ years of executive-level receptionist or administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and scheduling software
- Exceptional written and verbal communication skills with professional phone etiquette
- Ability to maintain composure during high-pressure situations with diplomacy
- Strong organizational skills with demonstrated attention to detail
- Associate's degree or equivalent professional certification preferred
- Experience with badge access systems and visitor management software
- Valid driver's license with reliable transportation