Job Description
Join our dynamic team as the first point of contact at Innovate Solutions Group! We're seeking a polished Executive Receptionist to embody our company's excellence while managing front desk operations in our Raleigh headquarters. This pivotal role combines administrative finesse with exceptional client interaction in a fast-paced tech environment.
As the face of our organization, you'll create memorable experiences for visitors and colleagues alike while supporting executive teams with seamless administrative coordination. If you thrive in collaborative settings and possess a passion for operational excellence, we invite you to apply.
Responsibilities
- Manage multi-line phone system with professional call routing and voicemail management
- Greet and screen all visitors with exceptional customer service protocols
- Coordinate executive calendars, meeting scheduling, and travel arrangements
- Process incoming/outgoing mail, packages, and office supplies inventory
- Support administrative functions including document preparation and data entry
- Maintain reception area presentation and ensure office supplies are stocked
- Assist with onboarding coordination and new employee orientation
Qualifications
- Minimum 2 years' experience in corporate reception or front desk role
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal/written communication and interpersonal skills
- Ability to multitask in fast-paced environment with poise
- Strong organizational skills with attention to detail
- Discretion handling confidential information
- Associates degree or relevant certification preferred
- Experience with scheduling software (e.g., Calendly, Doodle)