Job Description
Join our prestigious Seattle-based firm as the face of our organization! We're seeking a polished Executive Receptionist to deliver exceptional first impressions while managing complex administrative operations. This hybrid role combines high-level client interaction with critical behind-the-scenes support in a fast-paced professional environment.
Why You'll Love Working Here:
• Competitive compensation with comprehensive benefits
• Modern downtown Seattle office with skyline views
• Growth opportunities into executive administration
• Collaborative culture focused on work-life balance
Responsibilities
- Manage multi-line phone system with 50+ daily calls, including executive screening and complex call routing
- Coordinate executive calendar management across 15+ C-suite leaders
- Oversee visitor reception protocol, including client check-in and meeting coordination
- Procure and manage office supplies, equipment maintenance, and vendor relationships
- Process incoming/outgoing mail and manage confidential document handling
- Support HR functions including onboarding paperwork and benefits administration
- Execute building access protocols and security procedures
Qualifications
- 3+ years in corporate reception or executive support role
- Expertise in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional multitasking abilities with proven crisis management experience
- Professional appearance and polished business communication skills
- High-level discretion handling confidential information
- Proficiency with scheduling software (Calendly, Doodle, or similar)
- Associate's degree or equivalent professional certification