Job Description
Join our dynamic team at Innovate Solutions Group as the face of our Charlotte headquarters! We're seeking a polished Executive Receptionist to deliver exceptional client experiences while supporting our fast-paced corporate environment. This pivotal role combines administrative precision with strategic client engagement in a state-of-the-art downtown facility. Enjoy competitive benefits, professional development opportunities, and a culture that values excellence.
Responsibilities
- Manage multi-line phone systems and professionally route 50+ daily calls
- Coordinate executive calendars and complex meeting logistics across departments
- Process incoming/outgoing mail and manage office supply inventory
- Oversee visitor protocol including security badge issuance and conference room scheduling
- Assist with onboarding processes and new hire orientation materials
- Support HR initiatives including interview coordination and document management
- Maintain digital filing systems with 99.9% accuracy
Qualifications
- Associate's degree in Business Administration or equivalent experience
- 3+ years in executive-level reception or administrative support
- Expert proficiency in Microsoft Office Suite and scheduling software
- Exceptional verbal/written communication and conflict resolution skills
- Ability to multitask 8+ concurrent projects with composure
- Professional appearance and polished business etiquette
- Experience with CRM systems (Salesforce preferred)