Job Description
Join our award-winning team as the face of InnovateTech Solutions! We're seeking a polished Executive Receptionist to manage our dynamic front desk in the heart of San Jose's tech corridor. This full-time role offers competitive compensation, comprehensive benefits, and growth opportunities within a Fortune 500 environment. If you thrive in fast-paced settings and excel at creating exceptional first impressions, we want to meet you.
Responsibilities
- Manage multi-line phone system with professional call routing and message handling
- Coordinate complex executive calendars and meeting logistics across departments
- Process visitor check-ins and maintain secure access protocols
- Oversee office supply inventory and vendor relationships
- Support administrative functions including travel arrangements and expense reports
- Execute digital filing systems and document management protocols
- Coordinate mail distribution and courier services
Qualifications
- 3+ years of corporate receptionist or executive administrative experience
- Advanced proficiency in Microsoft Office Suite and calendar management tools
- Exceptional verbal/written communication and conflict resolution skills
- Proven ability to maintain confidentiality in sensitive environments
- Professional demeanor with polished business presentation
- High school diploma required; associate degree preferred
- Experience with badge access systems and visitor management software