Job Description
Are you an organized professional seeking a rewarding opportunity in Tampa? Apex Business Solutions is looking for a dedicated Executive Administrative Assistant to join our thriving team. We pride ourselves on fostering a collaborative, high-performance culture where your organizational skills will directly contribute to our success.
In this pivotal role, you will serve as the backbone of our daily operations, ensuring our executives and staff have the support they need to excel. If you are detail-oriented, proactive, and thrive in a fast-paced environment, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunities for professional growth and development.
- A supportive and inclusive company culture.
- Modern office environment in the heart of Tampa.
Responsibilities
- Calendar & Scheduling Management: Expertly manage complex calendars, schedule meetings, arrange conference calls, and coordinate domestic and international travel itineraries.
- Communication Hub: Draft, proofread, and distribute professional correspondence, including emails, memos, presentations, and reports.
- Office Operations: Oversee daily office operations, manage inventory, and ensure meeting spaces are fully equipped and maintained.
- Data Management: Maintain accurate and up-to-date records, files, and databases; perform data entry and generate reports as needed.
- Project Coordination: Assist in coordinating company events, workshops, and employee engagement activities.
- Vendor Relations: Liaise with vendors, service providers, and clients to ensure seamless service delivery.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Certificate in Office Administration is preferred.
- Experience: Minimum 3-5 years of administrative support experience in a corporate or professional setting.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software (e.g., Salesforce, HubSpot) is a plus.
- Communication: Exceptional written and verbal communication skills with a polished professional demeanor.
- Organization: Superior organizational skills with the ability to multitask and prioritize tasks effectively under tight deadlines.
- Integrity: Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.