Job Description
Are you an organized professional looking for an Immediate Hire opportunity with a Flexible Schedule? Apex Administrative Services is seeking a highly skilled Administrative Assistant to join our dynamic team in the Chicago, IL area. In this pivotal role, you will support our executives and operations team, ensuring smooth day-to-day business operations and exceptional internal communication.
We offer a competitive salary, a collaborative work environment, and the flexibility you need to balance your professional and personal life. If you have a knack for detail and a passion for organization, we want to hear from you.
Responsibilities
- Calendar Management: Schedule meetings, arrange complex travel itineraries, and coordinate appointments for senior management.
- Communication Hub: Screen and direct phone calls, manage email correspondence, and draft professional responses on behalf of the team.
- Document Control: Prepare, edit, proofread, and distribute reports, presentations, and internal correspondence.
- Office Operations: Manage office inventory, order supplies, and maintain a well-organized, welcoming workspace.
- Event Coordination: Assist in planning and logistics for company events, meetings, and corporate functions.
- Data Management: Accurately input and update data in CRM systems and internal databases to ensure records are current.
Qualifications
- Experience: Proven experience as an Administrative Assistant or in a similar support role is required.
- Education: High School Diploma or GED required; Associate’s degree in Business Administration preferred.
- Software Proficiency: Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Skills: Excellent verbal and written communication skills with a high attention to detail.
- Availability: Ability to work flexible hours, including occasional evenings, to meet business demands.