Job Description
Join our dynamic team at Apex Global Solutions as an Executive Administrative Assistant in Memphis, TN. We're seeking a detail-oriented professional to support our C-suite executives with exceptional organizational skills and proactive problem-solving abilities. Enjoy a collaborative work environment with competitive benefits, professional development opportunities, and a modern downtown office with flexible scheduling options.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Oversee office operations including supply inventory, vendor management, and facility coordination
- Act as primary liaison between executives and internal/external stakeholders
- Manage departmental budgets, expense reports, and invoicing processes
- Coordinate special projects and events with cross-functional teams
- Maintain digital filing systems with strict confidentiality protocols
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 5+ years of executive administrative support experience
- Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to handle sensitive information with discretion
- Strong project management and multitasking capabilities
- Experience with calendar management software (e.g., Calendly)
- Professional demeanor with polished business etiquette