Job Description
Join our dynamic team at Professional Office Solutions as a Part-Time Administrative Assistant. We're seeking a highly organized professional to provide essential support in a fast-paced corporate environment. This role offers flexible hours (20-25 hrs/week) in our downtown Chicago office, perfect for candidates seeking work-life balance while making a significant impact.
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements
- Process invoices, expense reports, and maintain financial records
- Compose professional correspondence and prepare confidential documents
- Oversee office inventory management and vendor relationships
- Provide front-desk support including screening calls and greeting visitors
- Assist with onboarding processes and new hire paperwork
- Coordinate cross-departmental projects and maintain digital filing systems
Qualifications
- Associate's degree or equivalent administrative experience
- Minimum 2 years in office support or administrative roles
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Proven ability to handle confidential information with discretion
- Strong written and verbal communication skills
- Experience with office equipment (multifunction printers, scanners)
- Ability to prioritize tasks in a deadline-driven environment