Job Description
Join our award-winning team at Metropolis Partners as an Executive Administrative Assistant and become the backbone of our dynamic Oakland headquarters. We're seeking a proactive professional to deliver seamless administrative support to our C-suite executives while maintaining a polished, efficient office environment. This hybrid role offers the perfect blend of structured operations and creative problem-solving in a fast-paced tech-adjacent firm. If you thrive in environments where precision meets innovation, apply today to shape our administrative excellence.
Responsibilities
- Manage complex executive calendars, travel arrangements, and meeting logistics across 3 time zones
- Compose and edit high-impact correspondence, presentations, and confidential documents
- Oversee office supply inventory, vendor contracts, and facility maintenance coordination
- Coordinate cross-departmental projects including onboarding events and quarterly reviews
- Implement digital filing systems and document management protocols for 500+ files
- Act as primary liaison for executive communications with internal/external stakeholders
Qualifications
- 5+ years of progressive administrative support experience in professional services
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Proven experience managing executive calendars and complex travel logistics
- Exceptional written and verbal communication skills with meticulous attention to detail
- Ability to maintain strict confidentiality while handling sensitive executive matters
- Experience coordinating logistics for virtual and hybrid meetings (Zoom, Teams)