Job Description
Join our dynamic team at Tampa Bay Solutions Group as an Executive Administrative Assistant! We're seeking a highly organized professional to provide comprehensive support to our executive leadership team. This pivotal role combines exceptional administrative expertise with proactive problem-solving in a fast-paced corporate environment. If you thrive in detail-oriented settings and excel at streamlining operations, we encourage you to apply.
Our ideal candidate will serve as the central hub for office coordination, ensuring seamless communication between departments and maintaining the highest standards of professionalism. Enjoy a competitive salary, comprehensive benefits package, and the opportunity to grow within our expanding Tampa-based organization.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare and edit confidential documents, reports, and correspondence with meticulous attention to detail
- Oversee office operations including supply inventory, equipment maintenance, and vendor relationships
- Act as primary liaison between executives and internal/external stakeholders
- Implement and optimize administrative systems for enhanced efficiency
- Manage departmental budgets and expense reports with precision
- Coordinate onboarding processes for new hires and office events
Qualifications
- Minimum 5 years of executive administrative support experience in corporate environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills
- Proven ability to handle sensitive information with discretion
- Strong project management and multitasking capabilities
- Associates degree or equivalent professional certification required
- Experience with CRM systems and office management software preferred
- Ability to work flexible hours including occasional evenings/weekends