Job Description
Join Boston Innovations Group as an Administrative Assistant and thrive in a dynamic environment with exceptional flexibility! We're seeking a highly organized professional to support our executive team while enjoying a customizable work schedule that prioritizes work-life balance. In this pivotal role, you'll be the backbone of our daily operations, ensuring seamless office functions and contributing to our mission of innovation excellence.
Located in Boston's vibrant Financial District, our modern office offers collaborative spaces and a supportive culture. We provide competitive compensation, comprehensive benefits, and opportunities for professional growth. If you're detail-oriented, tech-savvy, and passionate about administrative excellence, we encourage you to apply and become part of our forward-thinking team.
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements with precision
- Process invoices, expense reports, and financial documentation accurately
- Prepare, edit, and distribute professional correspondence and reports
- Oversee office inventory, vendor relationships, and facility maintenance
- Serve as primary point of contact for internal and external communications
- Implement digital filing systems and ensure data security compliance
- Support departmental projects and assist with special event coordination
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Advanced proficiency in Microsoft Office Suite and Google Workspace
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with scheduling software (Calendly, Outlook)
- Ability to prioritize tasks in a fast-paced environment
- Professional demeanor and collaborative approach