Job Description
Are you a highly organized and proactive professional seeking a pivotal role in the heart of Philadelphia? The Wharton Group is currently looking for an Executive Administrative Assistant to join our dynamic team. In this role, you will provide high-level administrative support to senior leadership, ensuring seamless operations and fostering a positive work environment.
As the face of our office, you will play a critical role in managing complex schedules, coordinating executive travel, and handling sensitive information with the utmost discretion. If you excel at multitasking, possess excellent communication skills, and are ready to take the next step in your career, we want to hear from you.
Responsibilities
- Calendar Management: Manage complex calendars for executives, scheduling meetings, appointments, and travel arrangements with precision.
- Communication: Draft, proofread, and distribute correspondence, including emails, memos, and reports.
- Travel Coordination: Plan and coordinate domestic and international business travel, including itineraries, bookings, and expense reports.
- Office Operations: Oversee office supplies inventory, manage vendor relationships, and maintain a professional reception area.
- Event Planning: Assist in organizing company events, meetings, and conferences, ensuring all logistics are executed flawlessly.
- Project Support: Assist in various special projects and ad-hoc tasks as assigned by leadership.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Experience: Minimum of 3-5 years of experience in an administrative or executive assistant role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Demonstrated ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Integrity: Ability to maintain confidentiality and handle sensitive information with discretion.