Job Description
Are you an organized, detail-oriented professional looking for your next opportunity? Apex Professional Solutions is currently seeking a dedicated Administrative Assistant to join our growing team in Kansas City, MO.
In this pivotal role, you will provide high-level administrative support to our leadership team while ensuring the smooth operation of our daily office functions. We offer a competitive salary, a collaborative work environment, and opportunities for career advancement. If you are a proactive problem solver with excellent communication skills, we encourage you to apply today!
Key Benefits:
- Competitive Pay: $18.00 - $22.00/hour
- Comprehensive Health, Dental, and Vision Insurance
- Paid Time Off (PTO) and Holiday Pay
- Modern office environment with a focus on work-life balance
Responsibilities
- Calendar Management: Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
- Communication Hub: Serve as the primary point of contact for incoming calls and emails, directing inquiries appropriately.
- Document Preparation: Draft, edit, and format professional correspondence, reports, and presentations using MS Office Suite.
- Office Operations: Maintain office supplies inventory, handle incoming mail, and manage filing systems (digital and physical).
- Event Coordination: Assist in organizing company events, meetings, and team-building activities.
- Data Entry: Accurately input and update data into company databases and CRM systems.
- Vendor Relations: Liaise with external vendors and service providers as needed.
Qualifications
- Experience: Proven experience as an Administrative Assistant or in a similar office support role (2+ years preferred).
- Technical Proficiency: Must be highly proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Excellent written and verbal communication skills with a professional and polished tone.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively under pressure.
- Attention to Detail: Meticulous attention to detail with a focus on accuracy in all tasks.
- Education: High school diploma or equivalent required; Associate’s degree or certification in Business Administration is a plus.