Job Description
Join our dynamic team at Pacific Global Partners as a full-time Executive Administrative Assistant in the heart of Los Angeles. We're seeking a highly organized professional to support our C-suite executives and ensure seamless office operations. Enjoy competitive benefits, flexible scheduling, and a collaborative environment in our modern downtown headquarters.
Why Join Us? Comprehensive health benefits, 401(k) matching, professional development stipend, and monthly team-building activities. We value work-life balance and offer hybrid work options (3 days office/2 days remote).
Responsibilities
- Manage executive calendars, complex scheduling, and travel arrangements
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Coordinate departmental meetings, take detailed minutes, and track action items
- Serve as primary point of contact for internal and external stakeholders
- Oversee office supply inventory, vendor relationships, and facility maintenance
- Assist in onboarding processes and new employee orientation
- Manage expense reports and budget tracking for executive departments
Qualifications
- 5+ years of executive administrative support experience in corporate environments
- Expert proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with attention to detail
- Proven ability to handle confidential information with discretion
- Strong written and verbal communication skills
- Experience with calendar management across multiple time zones
- Bachelor's degree in Business Administration or related field preferred