Job Description
Join our dynamic team at Harvard Innovation Labs as an Executive Administrative Assistant and become the backbone of our fast-paced startup ecosystem. You'll support C-level executives and coordinate high-stakes operations in one of Boston's premier innovation hubs. This role offers unparalleled growth opportunities in a collaborative environment where your organizational skills directly impact groundbreaking ventures.
We offer competitive benefits including comprehensive health insurance, 401(k) matching, and professional development stipends. Our downtown Boston location provides easy access to public transportation and vibrant cultural attractions.
Responsibilities
- Manage complex executive calendars, travel arrangements, and meeting logistics
- Prepare confidential correspondence, reports, and presentations using advanced Microsoft Office Suite
- Coordinate cross-departmental projects and serve as primary liaison between stakeholders
- Oversee office operations including supply inventory, vendor management, and facilities coordination
- Implement and maintain digital filing systems with strict confidentiality protocols
- Assist in budget tracking and expense report processing
- Support onboarding processes and new employee orientation
Qualifications
- Bachelor's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years of executive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with meticulous attention to detail
- Proven ability to manage competing priorities in a fast-paced environment
- Strong written and verbal communication skills
- Experience with calendar management software (Calendly, Outlook)
- Ability to maintain strict confidentiality and exercise professional discretion