Job Description
Join our dynamic team as an Entry-Level Receptionist at Northgate Solutions, where your administrative skills will make a daily impact. We're seeking a detail-oriented professional to serve as the first point of contact for our San Jose office while managing critical data entry operations. This hybrid role combines front-desk excellence with digital record-keeping, offering a launchpad for administrative careers in the Bay Area.
Our ideal candidate thrives in fast-paced environments and values precision in every task. You'll maintain office operations while ensuring data integrity across our CRM systems. With competitive compensation and growth opportunities, this position is perfect for recent graduates or career-changers ready to build administrative expertise.
Responsibilities
- Manage front desk operations including call routing, visitor screening, and mail distribution
- Perform accurate data entry into Salesforce and proprietary database systems
- Coordinate office calendars, meeting rooms, and equipment reservations
- Process incoming/outgoing correspondence and maintain digital filing systems
- Assist with onboarding preparation and new hire paperwork
- Support ad-hoc administrative projects as assigned by management
- Collaborate with team members to ensure seamless office operations
Qualifications
- High school diploma or equivalent; college coursework preferred
- Minimum 1 year data entry experience (50+ WPM typing required)
- Proficiency in MS Office Suite and CRM software
- Exceptional organizational skills with attention to detail
- Professional phone etiquette and customer service aptitude
- Ability to multitask in fast-paced environments
- Basic knowledge of office equipment (copiers, scanners, phone systems)
- Positive attitude and willingness to learn new systems