Job Description
Join our dynamic team as an Entry-Level Receptionist where you'll be the first point of contact for clients and visitors. This role combines exceptional customer service with essential data entry responsibilities in a fast-paced corporate environment. Perfect for recent graduates or career changers looking to build administrative expertise.
Responsibilities
- Manage professional front desk operations including call screening, visitor registration, and mail distribution
- Perform accurate data entry for client information, appointment scheduling, and inventory tracking
- Maintain digital and physical filing systems with strict confidentiality protocols
- Coordinate office communications across departments via phone, email, and internal messaging
- Assist with administrative tasks like document preparation, travel arrangements, and meeting coordination
- Support office equipment maintenance and supply inventory management
- Contribute to process improvements for reception workflows
Qualifications
- High school diploma or equivalent required; associate degree preferred
- Minimum 20 WPM typing speed with 95% data entry accuracy
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal communication and customer service skills
- Ability to multitask and prioritize in a high-volume setting
- Professional demeanor with strong attention to detail
- Basic knowledge of office equipment (printers, scanners, phone systems)
- Positive attitude and willingness to learn new systems