Job Description
Are you a people person looking for a rewarding role in a dynamic environment? Nexus Front Office Solutions is seeking a dedicated Entry Level Receptionist to join our team in San Jose, CA. We offer a flexible schedule that allows you to balance work and life while building a successful career in administrative support.
As the first point of contact for our clients, you will play a crucial role in ensuring smooth operations and a welcoming atmosphere. We are looking for someone detail-oriented, proactive, and eager to learn.
Responsibilities
- Front Desk Management: Greet and welcome visitors professionally, manage the reception area, and answer multi-line phones with exceptional phone etiquette.
- Administrative Support: Handle incoming and outgoing mail, package deliveries, and manage office calendars/scheduling.
- Record Keeping: Maintain accurate digital and physical records, including filing systems and customer databases.
- Customer Service: Assist employees and clients with inquiries, directing them to the appropriate departments or staff members.
- Meeting Coordination: Prepare meeting rooms, set up audio-visual equipment, and take minutes when necessary.
- Inventory Management: Monitor office supplies and place orders to ensure the reception area is well-stocked.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree or certificate in Office Administration is a plus.
- Experience: Previous experience as a receptionist or in a customer service role is preferred, but entry-level candidates are encouraged to apply.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Communication: Excellent verbal and written communication skills with a professional tone.
- Reliability: Punctual, dependable, and able to adhere to a flexible schedule.
- Appearance: Professional appearance and demeanor.