Job Description
Are you a highly organized professional seeking a stable and rewarding career? Horizon Administrative Solutions is currently looking for a dedicated Office Assistant to join our dynamic team in Phoenix, Arizona. We pride ourselves on maintaining a supportive and flexible work environment that promotes work-life balance while delivering exceptional administrative support to our clients.
In this pivotal role, you will be the backbone of our daily operations, ensuring that our office runs efficiently and professionally. If you have a knack for multitasking and a passion for helping others succeed, we want to hear from you.
Responsibilities
- Manage incoming calls and direct inquiries to the appropriate department with a professional and courteous demeanor.
- Perform accurate data entry and maintain up-to-date digital and physical filing systems.
- Prepare and distribute internal memos, emails, and correspondence with a focus on clarity and tone.
- Schedule appointments and manage the company calendar efficiently to prevent conflicts.
- Assist in the preparation of meeting rooms and materials for executive meetings and presentations.
- Process incoming and outgoing mail, packages, and couriers promptly.
- Support the finance and HR departments with basic administrative tasks, including expense reporting and filing.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration preferred.
- Proven experience as an Office Assistant, Administrative Assistant, or in a similar role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Ability to work independently as well as part of a collaborative team.
- Flexibility to adapt to changing priorities and schedules.