Job Description
Are you a charismatic individual ready to launch a rewarding career in office administration? Apex Administrative Solutions is seeking a dedicated Entry Level Receptionist to join our vibrant team in the heart of Chicago. We offer a flexible schedule and a supportive environment for those looking to grow their professional skills.
In this role, you will be the first point of contact for our clients and employees, representing our brand with professionalism and warmth. Whether you are just starting out or looking for a fresh challenge, we provide the training and tools you need to succeed.
Responsibilities
- Greet and Welcome: Manage the front desk with a smile, ensuring all visitors receive a professional and warm welcome.
- Phone Management: Answer incoming calls, screen inquiries, and route them to the appropriate department or personnel.
- Administrative Support: Perform general clerical duties including data entry, filing, and copying.
- Mail Handling: Sort and distribute incoming and outgoing mail and packages efficiently.
- Scheduling: Assist in coordinating meetings, appointments, and room bookings.
- Customer Service: Address client inquiries professionally and resolve issues promptly.
Qualifications
- Education: High school diploma or equivalent required; some college or vocational training is a plus.
- Experience: No prior receptionist experience necessary; we provide comprehensive on-the-job training.
- Skills: Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Communication: Excellent verbal and written communication skills with a friendly demeanor.
- Organization: Strong multitasking abilities and attention to detail.
- Availability: Must be available to work a flexible schedule, including occasional evenings or weekends.