Job Description
Are you looking for a dynamic career in Philadelphia? Apex Professional Services is currently seeking a motivated Entry Level Receptionist and Data Entry Specialist to join our growing team. We pride ourselves on a collaborative work environment and offer comprehensive training for candidates eager to start their professional journey.
As the face of our company, you will manage incoming communications and ensure our digital databases are up to date. If you have excellent organizational skills and a desire to learn, we want to hear from you.
Responsibilities
- Front Desk Operations: Greet and welcome visitors with a professional demeanor, answer multi-line phone systems, and direct calls to the appropriate departments.
- Data Entry: Accurately input and update client information into our CRM and database systems with high attention to detail.
- Administrative Support: Manage the front desk area, handle incoming and outgoing mail, and assist with basic scheduling and filing.
- Customer Relations: Provide exceptional customer service to clients and visitors, answering inquiries and resolving issues promptly.
- Report Generation: Assist in compiling daily reports and maintaining organized digital and physical records.
- Office Maintenance: Ensure the reception area is tidy and presentable at all times.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree preferred but not mandatory.
- Experience: Previous experience in a receptionist or data entry role is a plus, but we train motivated Entry Level candidates.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer navigation.
- Communication: Excellent verbal and written communication skills with a friendly phone voice.
- Organization: Strong time management skills and the ability to prioritize multiple tasks in a fast-paced environment.
- Professionalism: Must be punctual, reliable, and able to maintain confidentiality.