Job Description
We are seeking a highly organized and professional Entry Level Receptionist to join our dynamic team in San Jose. This is an excellent opportunity for individuals looking to start a career in corporate administration, utilizing strong data entry skills to support our operations. You will be the face of our company, ensuring a welcoming environment while managing essential administrative functions.
In this role, you will work closely with our management team to streamline office operations and maintain accurate records. If you are detail-oriented, possess excellent communication skills, and are eager to learn, we want to hear from you.
Responsibilities
- Front Desk Management: Greet and direct visitors, answer incoming calls, and handle incoming and outgoing mail with professionalism.
- Data Entry: Accurately input and update customer and employee information into our databases and CRM systems.
- Administrative Support: Prepare correspondence, faxes, and emails, and assist with scheduling meetings and appointments.
- Record Keeping: Maintain organized digital and physical filing systems to ensure easy retrieval of documents.
- Inventory Management: Monitor office supply levels and place orders as needed.
- Customer Service: Address client inquiries promptly and resolve issues to ensure high satisfaction.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Experience: No prior professional experience required; strong entry-level candidates encouraged to apply.
- Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and data entry software.
- Typing Speed: Minimum typing speed of 40 words per minute with high accuracy.
- Communication: Excellent verbal and written communication skills in English.
- Interpersonal: Professional demeanor with strong problem-solving abilities.