Job Description
We are looking for a highly organized and professional Receptionist and Data Entry Specialist to join our dynamic team in New York City. This full-time role is perfect for an individual who thrives in a fast-paced environment and possesses exceptional attention to detail.
In this position, you will serve as the first point of contact for our clients and visitors, ensuring a welcoming atmosphere while managing critical administrative tasks. We value accuracy and efficiency, and we are seeking a candidate who can seamlessly blend front-office hospitality with back-office data management.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity for professional growth and advancement.
- Supportive and collaborative work environment.
Responsibilities
- Greet and welcome visitors in a professional and courteous manner, managing the front desk operations.
- Perform high-volume data entry tasks with 100% accuracy, including updating databases and filing records.
- Manage incoming and outgoing emails, routing messages promptly and professionally.
- Answer and screen phone calls, taking detailed messages and transferring to appropriate staff.
- Assist in scheduling appointments and maintaining the company calendar.
- Prepare and distribute internal memos and correspondence as required.
Qualifications
- High school diploma or equivalent required; Associate’s degree in Business Administration is a plus.
- Proven experience as a Receptionist or in a similar administrative role.
- Fast and accurate typing skills (minimum 40 WPM) with proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational skills with the ability to prioritize multiple tasks effectively.
- Excellent verbal and written communication skills.
- Previous experience with data entry software or CRM systems is highly desirable.