Job Description
We are seeking a dedicated and detail-oriented Entry Level Receptionist and Data Entry Specialist to join our dynamic team in San Jose, California. In this role, you will serve as the first point of contact for our clients and visitors, ensuring a welcoming and professional environment. You will also be responsible for accurately managing our databases and handling essential administrative tasks. This is an excellent opportunity for individuals looking to start a career in administrative support with room for growth.
Responsibilities
- Greet and direct visitors, clients, and employees in a professional manner.
- Perform high-volume data entry tasks with 99% accuracy using Microsoft Office Suite.
- Manage incoming and outgoing emails, phone calls, and correspondence.
- Organize and maintain physical and digital filing systems.
- Schedule appointments and coordinate calendars for department staff.
- Assist with inventory management and basic office supplies ordering.
- Support the administrative team with various ad-hoc projects.
Qualifications
- High school diploma or equivalent required.
- Previous experience in a receptionist or administrative role is preferred but not required (Entry Level).
- Proficiency in Microsoft Word, Excel, and Outlook.
- Strong typing speed (minimum 40 WPM) and data entry accuracy.
- Excellent verbal and written communication skills.
- Ability to work independently and manage multiple priorities in a fast-paced environment.
- Professional appearance and demeanor.